Why Planned Parenthood?
Working at Planned Parenthood of the Great Northwest, Hawai’i, Alaska, Indiana and Kentucky is more than a job. It provides the opportunity to contribute to our powerful mission and perform meaningful work.
As an organization, we are focused on equity, diversity, and inclusion. Specifically, we recognize that profound racism impacts the education, health, and well-being of people in our communities and we are actively working to address all forms of oppression. We believe our employees should reflect the diversity of the populations we serve, including racial and ethnic diversity. People of color are strongly urged to apply.
About this position:
The Training Assistant performs administrative duties including maintaining agency training files, department supplies and equipment; managing correspondence and preparing documents. Coordinates the training calendar, travel arrangements, meetings and catering logistics.
This is a limited duration position Full-time, hourly role with benefits; remote within one of our six states (AK, HI, ID, IN, KY, WA).
Hours are typically 8:30 – 4:30 (7.5 hrs/day) M-F but flexible.
What you’ll be doing:
- Coordinates annual onboarding calendar in collaboration with training management, HR and other departments who provide/oversee delivery of Instructor-led training. Works with supervisors to assign trainer coverage annually and modifies assignments as needed.
- Coordinates meeting and training logistics; secures conference rooms and/or virtual meeting reservations; prepares and assembles materials; utilizes Outlook to schedule people and resources necessary for the delivery of training.
- Performs clerical/support duties including but not limited to, word processing, data entry, mailings, preparation of training materials.
- Utilizes help desk and email; actively screens and responds to requests within their role; re-assigns tickets to the appropriate team member for tasks outside of their immediate scope.
- Utilizes HealthLMS to document employee training and certifications following departmental procedures.
- Reviews CPR compliance via monthly HealthLMS reports; works with managers to enroll staff in agency provided or external CPR courses prior to expiration of certification. Coordinates enrollment, identifies appropriate external vendors and arranges payment for services, sends CPR training notifications to staff and their supervisors; collects CPR certifications and uploads records into LMS. Supports agency CPR trainers by providing class rosters, ordering electronic CPR cards and submitting appropriate paperwork to certification organizations on behalf of trainers.
- Edits, formats and distributes training aids, evaluations, manuals and handouts.
- Creates survey tools and provides back up administrative duties for management of survey accounts.
- Coordinates, maintains and publishes training calendar and other information on department SharePoint site.
- Prepares and tracks invoices for training services provided.
- Works collaboratively with department colleagues to assure back up coverage for essential functions within the department in the event of absence.
- Adhere to the PPGNHAIK code of conduct and all policies, procedures and protocols.
- Demonstrate and maintains a high degree of professionalism.
- Take action to support the affiliate’s commitment to equity, diversity and inclusion.
- Support and act in accordance with the PPGNHAIK customer service standards.
- Value continuous learning and seek ongoing training and development.
- Proficiency in SharePoint; Adobe Pro; Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint required)
- Database experience preferred
- Excellent verbal and written communication and customer service skills.
- Excellent accuracy and organizational skills.
- Driver’s License and reliable transportation for local travel required.
- Experience with reproductive healthcare in a clinical office or hospital setting with knowledge of EMR
- Spanish-speaking *Bi-lingual employees may be eligible for an hourly premium*
PPGNHAIK's compensation philosophy is based in equity and transparency. Starting offers are determined by the candidate's directly applicable experience, location and internal equity within the paygrade. The pay range for this position is $19.48 - $26.48/ hr.
Perks:
As part of our total rewards package, we offer meaningful work, promotional opportunities, and competitive compensation.
Our attractive benefits package includes medical, dental, and vision coverage for you and eligible dependents, life insurance, short and long term disability coverage, as well as a retirement plan with matching contributions by employer. For additional information regarding compensation, pay scales, or total rewards, please reach out to jobs@ppgnhaik.org.
Next Steps:
Please click apply now below to submit an application and resume. Once your information has been reviewed by our recruitment team, we will reach out by telephone and email to schedule an interview for all qualified applicants. Please continue to check your spam folder for all email communications that may come from our organization.
Equal Opportunity Employment:
PPGNHAIK is an equal opportunity employer and seeks to recruit persons of diverse backgrounds and to support their retention and advancement within the organization. Justice is one of our core values, and we are committed to fostering a workplace culture inclusive of people with respect to their race, ethnicity, national origin, gender/gender identity, sexual orientation, socioeconomic status, veteran status, marital status, age, disabilities, political affiliation, religious beliefs or any other characteristic. Our commitment to justice and diversity also means providing a work environment that is welcoming, respectful and engaging.
Racism deeply impacts the health and wellbeing of our communities, compounding existing disparities and creating intersectional barriers. We strive to name and address these barriers through community engagement and assessment, relevant and effective policy creation, and organizational accountability methods. We support initiatives that address all forms of oppression, however, maintaining an explicit focus on race is essential to advancing equity across our communities. Improving outcomes for people of color will improve outcomes for everyone.
